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Terms of services

FleetPay Billing Solutions Ltd

This Terms of Service has been updated and is effective as of February 05, 2026

These Terms of Service (“Terms” or “Agreement”) govern your access to and use of https://fleetpaybilling.com (the “Website”) and any services, communications, content, or materials provided by FleetPay Billing Solutions Ltd (“FleetPay Billing Solutions Ltd,” “we,” “us,” or “our”).

FleetPay Billing Solutions Ltd is a UK-registered company (Company Number: NI736711) providing global back-office and billing support services to small and mid-sized trucking companies, primarily located in the United States.

By accessing or using the Website, submitting information through the Website, or engaging our services, you agree to be bound by these Terms. If you do not agree, you must not use the Website.

  1. Company Information

Company Name: FleetPay Billing Solutions Ltd
Company Number: NI736711
Website: https://fleetpaybilling.com
Email: info@fleetpaybilling.com
Address: 12–16 Bridge Street, Belfast, Northern Ireland, BT1 1LU

  1. Eligibility and Authority

By using this Website or our services, you represent and warrant that:

  • You are at least 18 years of age, and
  • You have the legal authority to enter into this Agreement on behalf of yourself or your business entity.
  1. Scope of These Terms

3.1 Website Use

These Terms apply to your use of the Website, including viewing content, submitting forms, and communicating with FleetPay Billing Solutions Ltd through the Website.

3.2 Client Services

If you become a client of FleetPay Billing Solutions Ltd, your service relationship may also be governed by a separate written agreement, proposal, onboarding form, or service description (“Service Agreement”). In the event of a conflict, the Service Agreement will control with respect to paid services.

  1. Services Provided

FleetPay Billing Solutions Ltd provides administrative and back-office support services for trucking businesses, including but not limited to:

  • Billing & Freight Invoicing Support
  • POD (Proof of Delivery) Management
  • Factoring & Accounts Receivable Support
  • Driver Pay Calculation & Statement Preparation
  • Document Management
  • Compliance Documentation Support
  • Full Back-Office Administrative Support

FleetPay Billing Solutions Ltd is not a motor carrier, freight broker, dispatcher, factoring company, CPA firm, or law firm. We do not provide transportation, legal, tax, or financial advisory services.

  1. Client Responsibilities

Clients agree to:

  1. Provide complete, accurate, and timely information and documentation
  2. Review all invoices, reports, and statements prepared on their behalf
  3. Maintain compliance with all applicable federal, state, and local laws
  4. Ensure they have the legal right to share documents and data with FleetPay Billing Solutions Ltd

FleetPay Billing Solutions Ltd is not responsible for delays, denials, or errors caused by incomplete, inaccurate, or late information supplied by the client or third parties.

  1. No Guarantee of Results

While FleetPay Billing Solutions Ltd works to improve workflow, accuracy, and administrative efficiency, we do not guarantee:

  • Payment timelines
  • Broker or shipper approval
  • Factoring approval or funding speed
  • Dispute outcomes
  • Revenue, profit, or cash-flow results

All payments depend on third parties beyond our control.

  1. Website Content Disclaimer

All content on the Website (including blogs, guides, or informational materials) is provided for general informational purposes only and does not constitute legal, tax, financial, or regulatory advice.

  1. Acceptable Use

You agree not to:

  • Use the Website for unlawful purposes
  • Attempt unauthorized access to systems or servers
  • Upload malware, spam, or harmful code
  • Scrape, copy, reverse engineer, or exploit Website content
  • Interfere with Website security or performance

FleetPay Billing Solutions Ltd reserves the right to restrict or terminate access for violations.

  1. Intellectual Property

All Website content, branding, logos, designs, text, and materials are owned by or licensed to FleetPay Billing Solutions Ltd and are protected by intellectual property laws.

No content may be copied, reproduced, or distributed without prior written permission.

  1. Confidentiality

FleetPay Billing Solutions Ltd treats client documentation and business information as confidential and uses it solely to provide services, subject to our Privacy Policy and applicable agreements.

  1. Privacy Policy

Your use of the Website and services is governed by our Privacy Policy, which forms part of this Agreement.

  1. Third-Party Links

The Website may contain links to third-party websites. FleetPay Billing Solutions Ltd is not responsible for third-party content, services, or privacy practices.

  1. Changes to Website or Terms

FleetPay Billing Solutions Ltd may update these Terms at any time. Continued use of the Website after changes constitutes acceptance of the updated Terms.

  1. Suspension or Termination

FleetPay Billing Solutions Ltd may suspend or terminate Website access at any time for security, maintenance, or violations of these Terms.

Service termination terms for clients will be governed by the applicable Service Agreement.

  1. Disclaimer of Warranties

The Website and services are provided “AS IS” and “AS AVAILABLE.”
FleetPay Billing Solutions Ltd disclaims all warranties, express or implied, including merchantability, fitness for a particular purpose, and non-infringement.

  1. Limitation of Liability

To the maximum extent permitted by law:

  • FleetPay Billing Solutions Ltd shall not be liable for indirect, incidental, special, consequential, or punitive damages
  • Liability related to Website use shall not exceed USD $100
  • Liability related to paid services shall not exceed the amount paid by the client in the one (1) month preceding the event giving rise to the claim
  1. Indemnification

You agree to indemnify and hold harmless FleetPay Billing Solutions Ltd, its officers, directors, employees, contractors, and affiliates from any claims arising from:

  • Your use of the Website or services
  • Your breach of these Terms
  • Your violation of laws or third-party rights
  • Documents or data you provided without proper authority
  1. Governing Law and Dispute Resolution

These Terms of Service, your use of the Website, and any related disputes or claims shall be governed by and interpreted in accordance with the laws of the State of Texas, United States, without regard to conflict of law principles.

18.1 Informal Resolution

Before initiating legal proceedings, you agree to first contact FleetPay Billing Solutions Ltd at info@fleetpaybilling.com to attempt informal resolution.

18.2 Venue and Jurisdiction

Any legal action shall be brought exclusively in the state or federal courts located in Texas, and you consent to their jurisdiction.

18.3 Injunctive Relief

FleetPay Billing Solutions Ltd may seek injunctive or equitable relief in any court of competent jurisdiction to protect its rights.

  1. Severability

If any provision is found unenforceable, the remaining provisions remain in full force and effect.

  1. Entire Agreement

These Terms, together with the Privacy Policy and any Service Agreement, constitute the entire agreement regarding Website use and services.

  1. Contact

Questions regarding these Terms should be sent to:
info@fleetpaybilling.com

 

 

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